Collaborate with Microsoft Teams

Be familiar with the Office 365 environment and in particular Outlook. Have a properly configured Office 365 account.

Teams is the integrated workspace of Office 365 where all tools can be integrated and made available. This course will teach you how to use channels, schedule conversations, video meetings, organise tabs and integrate notes, wiki, file libraries, etc. This course is intended for people with a basic knowledge of the Office 365 environment (Outlook, Word, OneNote, etc.).

The Teams vs Outlook work philosophy

• Teams and Outlook communication and sharing tools with different scopes
• Understanding the difference between transmitted and interactive communication and, depending on the situation, knowing how to correctly use Teams and/or Outlook
• The difference between the 2 main parts of Teams
• The one used to communicate (formerly called Skype or Skype for Business)
• The one used to collaborate (working in “teams” / “channels”)
• This is to know when to use one or the other in an effective and appropriate way
• The communication component with Teams
• The 2 types of team communication
• Informal communication (quick information requests)
• Make an audio or video call to one or more people
• Exchange text messages (Chat – Conversation)
• Formal communication by sending an invitation to participate in a “virtual meeting”
• From Teams or Outlook (calendar)
• The Teams communication console
• During virtual meetings
• View the list of other participants
• Chat (written conversation)
• Raise your hand to ask questions
• Show or hide the camera image
• Enable / Disable
• Share my screen
• Leave the call / Join the call (meeting)
• Find all the information
• Meeting invitation links to join on time
• What happened in my absence (Activity)
• Find old conversations and start new topics (Chat – Instant or scheduled meeting)
• The collaboration component with Teams
• Let’s review some SMART concepts in project management
• Collaborating with other members of my organization
• Establish a structured action plan
• Create a new project team
• Assign to this project the list of people who must be involved
• Assign a role to the members of my project team (member / owner)
• Structure this team into channels
• Channels with tabs
• Once the structure is finished, communicate effectively
• With one or more people
• Send a message to the channel
• Organize working meetings
• Informal communication (instant)
• Formal communication (by invitation)
• Collaborate on the same document (Word, Excel, PowerPoint, OneNote)
• Collaborating with people outside my organization
• Some Teams options are not available for various reasons that you cannot control, such as:
• They use a Mac / Linux…
• They use the WebApps version of Teams and not the desktop application
• Their Teams account is not configured correctly
• They do not know how to configure Teams effectively
• Practical exercises and real-life scenarios + tips and tricks

Classroom Courses