Best Practices Microsoft Word - Optimise Your Reports and Documents

• Good basic knowledge of Microsoft Word
• Good knowledge of the use of the Windows environment

After the training the participant shall be able to:

• Create and edit documents using styles and templates efficiently
• Automate the presentation of documents
• Structure and write your document in a communicative way

Before creating your document

• Target audience and objectives of the document
• Composition (content) and typography (form): 2 distinct and complementary tasks
• Structure and content: prior reflection
• Data sources and reliability

Creating your document

• Creating, saving and using a template
• Creating a document from several others
• Inserting files into current documents
• Importing elements from other programs (Excel, PowerPoint, etc.)

Structuring your document

• Structuring your document using title styles and the navigation pane
• Handling the different levels of titles
• Moving chapters using the navigation pane
• Structure and logic: to each his own!

Laying out your document

• Using the theme. Creating and modifying the existing theme.
• Creating, modifying and using styles (character, paragraph, table, list) and style sets
• Create, modify, use and delete a section
• Between originality and sobriety: some rules

Taking care of the visual and graphic elements

• Front pages
• Inserting images in a long document
• Creating a table of figures
• Visual elements and efficiency

Goods practices

• Creating a table of contents and changing its appearance
• Generating an index
• Writing a clear and effective report using written communication techniques
• Simplifying information where necessary
• Summarising your document in one page

By the end of the training, the trainee will receive a statement of participation issued by the House of Training.